Betty Sandifer
Director
University Purchasing and Accounts Payable supports the university community through purchasing all goods and services, providing expertise and guidance to customers and vendors and paying vendors and employees promptly. Purchasing and Accounts Payable is a part of Finance and reports to the Chief Financial Officer.
SIGN UP FOR PURCHASING UPDATE E-MAILS In an effort to keep our customers better informed, we are now sending out e-mail updates two or three times each week to Business Managers and Administrators across campus. We include “need to know” information, updates on new Statewide Term Contracts, news items, highlights of policies and procedures, etc. If you are not receiving our e-mails and would like to, please send your e-mail address to Betty Sandifer, Director, at sandifbw@musc.edu. We will be happy to add you to our list.
UNIVERSITY PURCHASING UPDATE-RECEIVERS NEEDED REPORT:
As a result of customer input, we have revised the information available to you in WebAps (the “Money Bag icon”) for the Receivers Needed Report. If you go to the “Money Bag icon” for MUSC Financial Reports and click on it you will have a menu of report areas to choose from. Select Purchasing. There are three button options for Purchasing Reports: - Outstanding Requisitions
- Outstanding Purchase Orders
- Receivers Needed.
You can choose to run a report by Unit Number or by Project Number.
We have updated the Receivers Needed Report to now include the following: PO #, PO Line #, PO Date Created, Vendor, PO Amount, Invoice #, Invoice Date, Invoice Line Description, and Invoice Line Amount. This should give you all the information you need to do a receiver, instead of having to drill down in SmartStream to find this information. Customer input is invaluable to us. If you see ways we can better serve you, please let us know. Our responding to your suggestions could be a great help for a lot of other customers, too. We are always open to input from you. |
NEW SAVINGS ON DELL COMPUTERS
University Purchasing Services is pleased to announce additional discounts on Dell Computers through the Computer Connection. Discounts are on the three MUSC bundles described as Mini-tower High-end - $964.09, an $86.50 savings; Desktop - $892.28, an $80.12 savings; and the Laptop - $1,101.00, a $70.32 savings (savings over previous prices). Potentially, this could save the university more than $220,000 a year.
To insure you get the biggest discount use the Computer Connection website:
If you have any questions on ordering a Dell Computer for you department contact the Computer Connection at 792-2323.
Did you know that you can get MUSC Employee Discounts from Dell? User ID # US11127993 – Using this ID, check it out on the Dell website.
ANNOUNCING NEW FEDEX (AIR) DISCOUNTS
University Purchasing is pleased to announce that FedEx(Air) has extended a 57-60% discount on small package delivery. This discount is in effect now! Need an account? If you need an account, simply contact the FedEx Sales Representative, Krista Clark at: krista.clark@fedex.com.
Have an account? If you have an account and want to take full advantage of this incredible discount, contact FedEx Sales Representative, Krista Clark at krista.clark@fedex.com to link your account, and then call FedEx Billing Services at 1-800-622-1147 to set up your account using your State Purchasing Card as the payment method.
Using account 29400431? If you are using the master account number 29400431, you will need to get a new account by contacting the FedEx Sales Representative, Krista Clark at krista.clark@fedex.com .
You must use your State Purchasing Card in order to take advantage of this great discount. Please note that UPS Ground is still the most economical way to ship small packages on the ground. Send Your Purchase Requisitions by E-mail
Beginning June 12, 2008, University Purchasing will accept Purchase Requisitions by e-mail. Just scan your Purchase Requisition and all of your backup documentation and e-mail it to Be sure that you include all backup that you would normally send by campus mail and that all the necessary signatures appear on the scanned copies. Keep the originals in your department; do not mail a second copy.
We will print your e-mailed documents, enter the requisition in SmartStream if required, assign them to a buyer, and begin work immediately.
All Purchase Requisitions, except reimbursements and travel which require original receipts, can be scanned and e-mailed to purchasing@musc.edu. If the requisition can be direct paid, we will approve it and send it to Accounts Payable for you. You no longer have to use campus mail to send your requisitions. We will be checking the new e-mail box throughout the day. This will enable us to receive your documents in a much more efficient manner. We are striving for EXCELLENT CUSTOMER SERVICE! | |
