Information Management Council
Charter
& Functions || Membership
& Operations
|| Working Groups || Minutes
Membership
Membership on the IMC is determined by the VPG on recommendation
of CIO . The chairperson of the IMC is also determined by its membership.
The VPG will periodically review the IMC membership and make adjustments
as necessary.
View the IMC Members.
Method of Operations
The IMC meets on a monthly basis at a time specified by the IMC chairperson,
and at other times as special circumstances dictate. Agendas are issued
in advance of IMC meetings. Minutes are kept and published.
Membership Expectations
For all regularly scheduled meetings of the IMC, appointed members
are expected to attend. Substitutions are allowed only if exceptional
circumstances exist.
Understand Role. Each member must develop a baseline
level of understanding of MUSC’s IT Governance strategy—the
key objectives we are pursuing, the basic processes we use to select
and oversee IT projects, the general standards and architectures we
use to guide our IT decisions, etc.
Be Interested. To perform well in this role, each
Council member must have a genuine interest in the role of IT in the
future of MUSC and be dedicated to ensuring that the use of IT within
MUSC is consistent with industry best practices.
Prepare for Meetings. For each meeting of the IMC,
there will be a clear agenda. Any issues or proposals to be discussed
will be well documented and distributed in advance of the meeting.
Minutes from previous meetings will be readily available electronically.
Each IMC member will review this information prior to the meeting.
Attend Meetings. The IMC will meet on a monthly
basis, with each meeting lasting 2 hours or less. Special meetings
will be held as needed. All IMC members attend all meetings, if possible.
If a member cannot make a meeting, the CIO will meet with the member
individually at an alternate time.
Participate in Meetings. The chairperson of the
IMC runs a tight meeting, keeping the discussion focused on the agenda,
while allowing members to provide focused input and advice. Members
will be given the opportunity to vote on important issues.
Work Outside of Meetings. In addition to preparing
for meetings by reviewing the advance material, IMC members are expected
to consult with the organizations or interest groups they represent
to get a feeling for the kinds of requirements, issues, and perspectives
that exist. They are also expected to help obtain buy-in from these
organizations and interest groups for IMC decisions and actions.
Accept Assignments. As the IMC operates, various
subcommittees will be formed to address specific needs. Council members
will be asked to lead or serve on these subcommittees.
Kinds of IMC Meetings
IMC meetings will take many forms. A typical meeting might include
a status review of major projects underway (which could entail decisions
about approval for the next project phase). Or there might be a discussion
about, and decisions made on, one or more new IT projects or investment
proposals (go or no-go, for example). There will be special meetings
devoted to single topics, such as the overall IT budget and the implications
of tough budget decisions, or the selection of priority business or
clinical areas for process reengineering. There might be educational
or technology-update meetings where industry experts update IMC members
on where the industry is headed in areas critical to MUSC Health.
Periodically, the IMC might want to form a subcommittee to engage
in a benchmarking trip. The results of this trip would be presented
in an IMC meeting. Or there could be meetings where IMC members themselves
present showcase demonstrations on exceptional accomplishments or
areas of need/opportunity.
Overall Time Commitment
Once an IMC member gets up to speed on the basic governance framework
the council will use to oversee and manage IT, the estimated total
monthly time commitment can be summarized as follows:
- Meeting Preparation Time: 1 - 2 hours
- Meeting Time: 2 hours
- Post-Meeting Time (reviewing and clarifying minutes, etc.): 1
hour
- Interacting with “constituents” between meetings:
2 hours
This would be an average time requirement of about 6 - 7 hours each
month to perform this role. For certain members at certain times, issues
that require additional time might exist.
