Expedited NetID and EMR access
for Federal Auditors and Clinical
Medical University of South Carolina policy allows Non-MUSC
persons to access the MUSC Electronic Medical Records. Provided they have an authorized
sponsor. The following process is established to expedite the assignment of
NetIDs for Federal Auditors and Clinical Trials Monitors and to gain access to Practice
Partner and Oacis Electronic Medical Records.
A. Assignment of NetID:
The MUSC University Office of Human Resources has agreed to
process applications and provide a NetID
within two working days for Non Paid Personnel who are Federal Auditors or
Clinical Trials Monitors. The
following procedures will be required:
- Non–MUSC users, Non Paid Personnel, must have an authorized sponsor who
signs a form stating the particular non-MUSC user requires ‘need to know’
authorized sponsor may be one of the following: The Director of Health
Information Services; the Director of Marketing; the Director of UMA
Patient Accounting; the Director of Hospital Patient Accounting; or an
MUSC Faculty Member.
Ms. Miriam L.
form must be signed by the user.
- NOTE: Clinical Trials Monitors and Federal Auditors are not required to include their Social Security Numbers on these forms.
NetID will be open for one month or as designated by the authorized
sponsor. The NetID may be
valid for up to one year, or limited to the length of time needed for the
audit or monitoring.
B. Access to
Confidential Patient Information, Medical Record Security and Release of
Medical Record Information
Access to MUSC Medical Records by non-MUSC personnel is
governed by policy C-027 as stated in the attachment. The process for access to
Oacis, Practice Partner or Access Anywhere are as follows.
C-027 http://www.musc.edu/medcenter/policy/Med/C027.pdf defines the authorized
sponsor and the procedure for access. The authorized sponsor and user should read and become
familiarized with the policy.
reading the policy, the Faculty Sponsor and the Non-MUSC user must sign
and submit the NON-MUSC USER CONFIDENTIALITY AGREEMENT in the
Appendix, Page 7,of the C-027 policy
Oacis or Practice Partner log-in code requests go to http://www.musc.edu/inforsservices/forms/
faxing the forms for Oacis or Practice Partner access, the user will be notified
within 48 hours. For example,
if the information is faxed to the Practice Partner or Oacis administrator
by noon on Tuesday, log-in information will be granted by noon
C. Audit Trail:
Within 5 business days of the trial monitor's visit, the study coordinator will contact Cindy Teeter at 792-8740 and request an audit trail based on the user name.