Sharing items (calendars, folders, address books) in Entourage
One useful tool in Entourage is the ability to share information with other Exchange users on your network. You can share calendars, address books, and mail boxes (sharing Projects, a preference unique to Entourage is a different thing altogether).
Delegation, or using an account “on behalf of” is also different and requires that you edit your account settings under Delegate. The next chapter covers Delegation.
Sharing Calendars
- Select the calendar icon.
- Option click.
- Select Sharing (note this is your online calendar, not your local calendar. You can tell by the check mark).
- Click Add User
- Type in the NetID of the person you want to share with.
- Choose it from a list
- Click OK
Set the Permission level , and Click OK.
There are a lot of choices (too many to go into here) for how much permission to give your “sharer,” but they fall into three main categories: See, but nothing else; read, but not respond; read, change and send. Study your options.
Now the person to whom you have given permission can go under File and choose to Open Other User’s Folder…
They will see:
Once they’ve entered your NetID, that shared item shows up in their left-side menu.