Level 2 - Message Options
Print this page: Distribution List (pdf)
Create/Modify a Distribution List (Email Group)
A distribution list is a collection of user names that can be used to quickly
address and send messages to multiple users. Distribution lists are stored in
your contacts folder, where they are identified with bold type and a distribution
list symbol.
Personal Distribution List
- Choose File --> New --> Distribution List to open a new
Distribution List form.
- In the Name text box, type a name for the distribution list.
Note: If you want to add a more detailed description of your distribution
list, click the Notes tab, and type the description.
- Click Select Members to display the Select Members dialog
box.
- Add the names your want to include in this distribution list.
- In the Type Name Or Select From List text box, type the user name,
and then click Members.
- In the Name list, double-click the user name.
- Or, in the Name list, click the user name, and then click Members.
- Click OK to display the user name in the Distribution
form.
- Click Save and Close to create the distribution
list.
Modify a Distribution List Temporarily
- In the To field of the mail message address section,
click the plus sign icon preceding the distribution list name.
- In the Expand List message box, click OK
to replace the distribution list with its members.
- Add or delete the user name(s) from the To text box.
Modify a Distribution List Permanently
- Double-click the distribution list you want to modify.
- Edit the list as needed
- To add additional names from the contacts folder or an address book,
click select members.
- To add additional names not in the contacts folder or in an address
book, click Add New.
- To delete a name, select the name, and then click Remove.
- Click Save and Close to update the list.
Print a Distribution List
- Click Contacts.
- Open the distribution list you want to print
- Choose File --> Print.
