Level 2 - Folders
Print this page: Folder Permissions (pdf)Folder Permissions
In Outlook, you can control the type of access users have by granting them the appropriate level of access (read, write or modify folder items). Permission roles specify the level of access that another person can have to one of your folders. The permission role can be modified only by someone with an owner permission roles. See below for an example of an assigned permission role and the level of access.
Roles and their associated permission levels:
| None | Reviewer | Contributor | Author | Publishing Author | Editor | Publishing Editor | Owner | Custom | |
|---|---|---|---|---|---|---|---|---|---|
| Read Items and Filse | No | Yes | Yes | Yes | Yes | Yes | Yes | Yes | specified by owner |
| Create Items and Files | No | No | Yes | Yes | Yes | Yes | Yes | Yes | |
| Modify Items and Files | No | No | No | Your own only | Your own only | Yes | Yes | Yes | |
| Delete Items and Files | No | No | No | Your own only | Your own only | Yes | Yes | Yes | |
| Create Subfolders | No | No | No | No | Yes | No | Yes | Yes | |
| Change folder permission levels | No | No | No | No | No | No | No | Yes |
Delegate
A delegate is a person who has been given permission to access someone mailbox/folders. A delegate is assigned one of the same permission roles that can be assigned to a default user, the only difference is that only the specified user, and not all users, is being give access (i.e. on behalf of.)
How to Specify Folder Permission:
- Display the permission tab of the desired folder’s properties dialog box:
- Right-click the desired folder, choose Properties, and then select the Permission tab.
- Or, if the desired folder is your Calendar, Contacts, or Tasks folder,
display that folder and click the Share My Calendar, Share My Contacts,
or Share My Tasks link in the Navigation Pane.
- If necessary, from the name list, select default.
- From the permission level drop-down list, select the desired permission
level.
Note: The permissions associated with each level are displayed in the options and check boxes below the Permission Level drop-down list.)
- Click OK to apply the permissions and close the dialog box.