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Level 1 - Email Messages

Print this page: Email Messages (pdf)          

Create and Send a Message

1. On the standard toolbar, click "New."
2. In the "To" field, type the recipient's name (First, Last). Names that match an entry in the MUSC Address List should automatically appear as underlined. If you are sending to a person outside MUSC, type in the full email address. Note: If you addressing the email to more than one person, separate each recipient with a semicolon (;).
   
   Or... Select the address book icon
   - Type the name in the text box (first, last)
   - Select appropriate name
   - In "Message Recipients" select To, CC, or BCC
   - Click OK.
   
3. Type your subject, then press tab to move to the message field.
4. Enter your message.
5. Click Send.

Open a Message

You can open a message in any one of these 4 ways:

1. Double-click the message.
2. Highlight/select the message, choose File --> Open --> Selected Items.
3. Right-click the message and choose Open.
4. Select the message and press Enter.

Message Symbols

Each email in your Inbox displays with one or more message symbols next to it. The symbols represent the type of status of the message.

	High importance message
	Low importance message
	A read message
	An unread message
	A replied message
	A forwarded message
	Message with an attachment
	Message is flagged for follow-up
	Message is flagged as complete

Note: The Info Bar displays information about what has occurred or what action you need to take. It is displayed below the active toolbar, see display below:

Reply to or Foward an Open Message

When you reply to a message, there are a few options:

• Use the Reply button to send a response to the sender of the message.
• Use the Reply to All button to send a response to the sender and copies of your response to all other recipient who received the original email.
• Use the Forward button to forward a copy of the message to someone who did not receive the original message.

1. Click "Reply" button.
2. Type your message.
3. Click "Send."
4. Close the original message.

Print a Message

1. Open the message you want to print.
2. Choose File --> Print.
3. Modify the print options (i.e., increase number of copies you want to print).
4. Click Print.

Note: If you want to print a message by using the default print options, on the standard toolbar, click the "Print" button.

Delete a Message

With the email selected or opened, click "Delete" button (all deleted emails go in the "Deleted Items Folder".)

To Recover a Deleted Item

1. Open the deleted items folder. Drag the message from the deleted items folder to any other folder.
2. Choose Edit --> Undo Delete.