Level 1 - Contacts
Print this page: Contacts
(pdf)
What is a Contact?
A contact is a person whom you communicate on a business or personal level and
whose personal or business (or both) information is stored in the Contacts folders.
When you create a new contact, a contact form that contains tabs and text boxes
is where you enter personal and business information.
Add a Contact
The
Outlook Address Book is a list that contains all contacts
that you create by using the contacts form.
- Select Contact from the Navigation Pane.
- Display a new Contact form.
- Choose File -->New -->Contact.
- Choose Actions -->New Contact.
- Enter the information in text boxes.
- If desired, assign a contact to a category.
- Click Categories to display the dialog box.
- In the Available Categories list box, check the category.
- On the toolbar, click Save and Close.
Sort Contacts
When you need to quickly display the contact information, you can sort your
contact list by company, ascending (A-Z) or descending (Z-A) order.
- Click any column header to sort that header title. A small triangle to
the right of the column name indicates that the list has been sorted by
that column in a particular order.
- Click the column header a second time to sort that column in reverse order.
- You can sort a phone list – a column of names on the left, followed
by a column of company names. Click “contacts”
button – choose phone list view. You can rearrange a view simply by
dragging the column title and dropping.
Find a Contact
- Select Find A Contact button
,
click to activate the text box
OR
Search in the “Type a contact to find”
box 
.
- Type the name, company name, or other text to search.
Note: if you have searched for this contact previously, you can
click the Find A Contact drop-down arrow and select the
contact name from the list.
- Press Enter to display any contacts that match the word(s)
you entered.
