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Level 1 - Calendar Appointments

Print this page: Calendar Appointments (pdf)          

Create an Appointment

1. Open your calendar on the navigation pane.
2. In the Date Navigator , select the date of the appointment (you can also select the date and time in the appointment form.)
3. On the toolbar, click the New Appointment button to display a new appointment form.
4. Type subject and location.
5. From the start time drop-down list, select the appropriate starting time of the appointment.
6. From the end time drop-down list, select the appropriate ending time of the appointment.
7. Save and close the appointment.

Note : An appointment reminder is a visual and auditory alarm notifying you that you have an appointment. By default, each scheduled appointment has a reminder of 15 minutes.

Create a Recurring Appointment

1. On the toolbar, click the New --> Appointment button to display a new appointment form, or Double-click date and time of appointment on calendar.
2. Type subject and location.
3. From the start time drop-down list, select the appropriate starting time of the appointment.
4. From the end time drop-down list, select the appropriate ending time of the appointment.
5. On the toolbar, click Recurrence icon to display the dialog box.
   If necessary, in the Recurrence Pattern box, select the recurrence pattern.
   If necessary, in the Range of Recurrence box, select the range of recurrence.
   
6. Click OK.
7. Save and Close the appointment.

Create an Event

1. In the Date Navigator , select the date of the appointment
2. On the toolbar, click the New Appointment button to display a new appointment form.
3. Type subject and location.
4. Check the All Day Event check box.
5. From the end time drop-down list, select the appropriate ending time of the appointment.
6. From the show time drop-down list, select the desired option.
7. Save and close the appointment.

Assign a Category to an Appointment

You have added business appointments to your calendar. You can also add a category to quickly identify which appointments were the most important. A Category is a keyword or phrase that you assign to related items so that you can easily track the items.

To add a category to an existing appointment:

1. Open the appointment to which you want to assign a category or Right-click the appointment and choose Category.
2. In the Available Categories list box, check the category to which you want to assign the appointment, or create a new category.
3. Click OK.

Edit Appointments

1. Open the Appointment form of the appointment that you want to edit.
2. Make the appropriate edits in the appointment form.
3. Click Save and Close.

Delete Appointments

There are a few options for deleting an appointment:

• Right-click the appointment and choose Delete.
• Select the appointment and on the toolbar, click the Edit --> Delete.
• Open the appointment in calendar, click File --> Delete.