Human Resources Management Policy
NOTE: THIS POLICY, LIKE ALL OTHER
MUSC HUMAN RESOURCES POLICIES, IS NOT A CONTRACT OF EMPLOYMENT AND SHOULD
NOT BE RELIED UPON AS SUCH. THIS POLICY MAY BE CHANGED AT ANY TIME BY THE
MEDICAL UNIVERSITY OF SOUTH CAROLINA.
- The guidelines outlined in this policy are designed to
cover classified employees and eligible research grant employees.
- Full-time (40 hours/week) and part-time (less than 40 hours/week)
employees are allowed to observe with pay the holidays listed below:
|New Years Day
|Martin Luther King, Jr. Day
||Third Monday in January
|George Washington's Birthday (President's
||Third Monday in February
|Confederate Memorial Day
||Last Monday in May
||First Monday in September
||Fourth Thursday inNovember
|Day after Thanksgiving
||Fourth Friday in November
|Day after Christmas
- Maximum compensation for full-time (40 hours/week) employees
for each holiday is eight hours.
- Compensation for part-time employees is determined by employees’
established hours. The rate is derived by dividing the established work
hours by 40 hours to determine the percentage of the full-time rate to which
they are entitled. (Example: An employee is established to work 30 hours/week.
Thirty divided by forty equals .75 or 75%. 75% of 8 hours is 6.0 hours.
A 30 hours/week employee is entitled to 6.0 hours paid holiday time.)
- Holidays that fall on Sunday will be observed on the following
- Holidays that fall on Saturday will be observed on the
- Employees who do not work a normal Monday through Friday
workweek shall receive the same number of holidays during a calendar year
as those who do.
- If the holiday cannot be observed on the designated date,
compensatory time will be granted, and the employee shall be authorized
to observe the holiday within one year from the date of the holiday. If
the compensatory time cannot be used within one year, nonexempt employees
will be compensated. Refer to Section II.C of this policy.
- Annual and sick leave hours may not be charged when a holiday
is observed by the University. If employees’ scheduled workdays are longer
than the allotted holiday hours, employees may use annual leave hours for
the remaining hours in the workday with supervisory approval. Sick
leave hours may be used for the remaining hours in the workday if
the absences qualify for sick leave.
- Employees do not accrue holiday leave hours while on military
leave. Compensatory time is not granted.
- Employees may use administrative leave for a death in their
immediate family on the day a holiday is observed by the University. Compensatory
time off for the unused holiday must be granted in accordance with this
- Employees will not receive credit for holidays that fall
during a period of leave of absence without pay.
- INFORMATION AND PROCEDURES
- Employees whose departmental work schedules will not
permit their absences on a holiday will be given compensatory time off
within one year from the date the holiday was observed. The amount of
compensatory time granted is determined by the employees’ established
work hours at the time the holidays were observed.
- Time worked on a holiday is recorded as work time. Overtime
will apply for nonexempt employees who actually work over 40 hours within
- Nonexempt employees who are not allowed to take compensatory
leave earned for working on a legal holiday within the one-year period
shall be compensated for the holiday at the employee’s base hourly rate
no later than the second pay period following the last day of the one-year
period. The compensatory leave hours to be paid are determined by the
employees’ established work hours at the time that holidays were observed.
- Exempt employees cannot be paid for accrued unused holidays.
- Holiday leave hours will be charged to employees by proper
notation on the punch detail reports (STAR), biweekly time cards, or monthly
time summaries. Supervisors/managers should keep accurate records of all
holiday leave hours accrued and used by their employees.
- When transferring between departments of the Medical
University, accrued holiday leave hours shall transfer with employees.
- HOLIDAYS DECLARED BY THE GOVERNOR
The Governor is empowered to declare Christmas Eve
(December 24) of each year a holiday for State employees. If the Governor
declares Christmas Eve a holiday and Christmas Eve falls on Saturday or Sunday,
the holiday shall be observed on the preceding Friday.
- DEPARTMENTAL POLICIES
- Departmental policies must be in writing, disseminated
to all employees, and posted in the work area. If in-service training
or orientation sessions are necessary to ensure employees understand the
policies, departments should keep attendance records and signed documentation
that employees received the information.
- The Department of Human Resources Management must approve
such policies prior to implementation.
- FAMILY AND MEDICAL LEAVE ACT (FMLA)
Holiday leave hours used may qualify under the Family and Medical Leave
Act (FMLA) and, if so, will run concurrently. Refer to Human Resources Management
Policy No. 30, Family and Medical Leave Act (FMLA),
for additional information.
- RESEARCH GRANT EMPLOYEES
- Classified employees transferring to or from research
grant positions must be paid out for accrued unused holiday leave. Holiday
leave hours cannot be transferred.
- Research grant employees transferring from one research
grant position to another research grant position may transfer unused
holiday leave hours if the gaining grant is willing to accept the leave.
If the gaining grant is unable to accept the leave, the employees must
be paid for accrued unused holiday leave.
C. Sutusky, Ph.D.
Interim Vice President for
Finance & Administration
Resources Development and