- In the event of hazardous weather or other emergency conditions, the Governor
of South Carolina has the sole authority to excuse employees of State government
from reporting to work.
- Because of the need for continuity of essential services, the Medical
University must designate employees whose presence is essential, and therefore,
cannot be excused from work during hazardous weather or other emergency
- Nothing in this policy precludes the necessary immediate evacuation of
a facility by an individual in a supervisory capacity in the interest of
- "Emergency Conditions" means circumstances that would expose
employees to harmful or unsafe conditions.
- In addition to this policy, each department should have a hazardous
weather and emergencies plan to meet its specific needs, such as staffing,
relocation of files, protection of equipment and preservation of required
services. This policy and a department’s plan should be reviewed
annually and be an integral part of a department’s new employee orientation.
- A decision to cancel classes, including clinical experiences for students,
will be made from the available information by the Provost and Vice President
for Academic Affairs in consultation with the Deans of the Colleges. When
classes are canceled, other educational support services, such as the Library,
will also suspend their operations as necessary. Information about class
cancellations will be available to students, faculty and staff through their
respective colleges, departments, the news media, by calling 792-MUSC (6872),
and the red button located in the upper right hand corner of the MUSC Home
- INFORMATION AND PROCEDURES FOR DESIGNATED EMPLOYEES
- Designated employees are individuals who directly, or indirectly,
contribute to the ability of the Medical University to provide essential
services. Therefore, the Governor’s declaration does not
excuse designated personnel from work.
- It is the responsibility of the department head to determine by job class,
title, and/or name those employees whose presence is essential during hazardous
weather or other emergency conditions. The department head may designate
an entire department as being essential.
- It is incumbent upon all department heads throughout the Medical University
to post within their respective department(s) a listing of designated employees
and their responsibility to report during hazardous weather or emergency
conditions. This listing should be updated as appropriate.
- During hazardous weather or other emergency conditions, designated employees
must report to work and come prepared to stay, i.e., three to four days.
Employees already at work can be required to stay and persons can be called
back to work until the emergency is over or they are relieved by other staff.
- Designated employees are required to protect their family members without
the assistance of MUSC. This includes establishing a plan for their families
assuming the designated employee will not be present.
- It is required that designated employees provide their supervisors with
current telephone information for contacting them during hazardous weather
or other emergency conditions.
- Designated employees who fail to comply with this policy will be subject
to disciplinary action up to and including termination and/or loss of pay
for the days the employee was absent.
- Hourly paid (nonexempt) employees, who work overtime as a result of hazardous
weather or other emergency conditions, will receive compensatory leave or
overtime pay as outlined in Human Resources Management Policies 10 and 11.
Nonexempt employees will receive overtime pay at the rate of one and one-half
times their regular rate of pay or compensatory time at the rate of one
and one half times the hours worked.
- When the Governor declares a state of emergency including
the Charleston area and excuses State employees from reporting to work,
he may provide state employees with up to five days of
hazardous weather emergency leave with pay for absences from work due to
the state of emergency. When this occurs, designated employees will receive
comparable leave to be taken at a time mutually agreeable to the employee
and supervisor. Please note that hazardous weather or emergency
leave can only be granted by the Governor.
- INFORMATION AND PROCEDURES FOR NON-DESIGNATED EMPLOYEES
- During normal working hours, the Governor's office will issue a Statement
through appropriate channels to Medical University officials and to the
news media concerning the release of State employees due to hazardous weather
or emergency conditions.
- Between the hours of 5:00 p.m. and 8:00 a.m., declarations of hazardous
weather or emergency conditions will be transmitted by the Governor's office
to the news media. Employees can call 792-MUSC (6872) or their supervisors
for additional information.
Employees are expected to respond to announcements of closings in a manner
consistent with their respective department's policy and procedures.
Non-designated employees are not expected to come to work when the Governor
issues a declaration of hazardous weather or emergency conditions for
the Charleston area and excuses State employees from reporting to work.
When this occurs, the Governor may provide state employees
with up to five days of hazardous weather emergency leave with pay for
absences from work. However, non-designated employees who do work will
receive comparable leave to be taken at a mutually agreeable time to the
employee and supervisor. Please note that hazardous weather or
emergency leave can only be granted by the Governor. If the Governor does
not grant hazardous weather or emergency leave, time missed from work
will have to be "made up" as stated below in Section E.
In the event of an emergency, a department head can request non-designated
employees to remain at work to fulfill needs until designated employees
In accordance with State policy, unless the Governor grants hazardous
weather or emergency leave, non-designated employees who do not report
to work or who report to work late can use accrued annual leave or compensatory
leave to make up the time lost, take leave without pay, or be allowed
to make up the time lost from work at a time mutually agreeable to the
employee and supervisor. Employees will have up to 30 calendar days to
make up the time lost. Should University officials determine the need
to grant an extension, department heads will be notified by the Department
of Human Resources Management.
In the absence of a declaration of hazardous weather or emergency conditions,
all employees are required to be at work during their normal shift unless
previously approved to be absent.
For additional information regarding preparation and activation plans access
the MUSC Severe Weather Plan at http://www.musc.edu/fanda/risk/severeweather04.pdf.
| Lisa P. Montgomery
Finance & Administration
| Human Resources
Classification and Compensation
or Employee Relations Sections
| Revision Date: