Employee & Assignment Identification
Employee Name
Use the Official Name as shown on the Social Security
Card. Avoid nicknames as it will slow down the processing of the
request.
Current Position
The Current Position number must be filled out for all existing
employees. Leave blank for New Hire. Write the 6-digit State
Position Number if the Employee occupies a State FTE position.
Write the Position number provided by HRM for all other non-FTE
employees.
Department.
Write the 7 digits of the employee's Home Unit, followed
by the department name.
Actions to be Taken
Action
Choose appropriate action among the available options
from the drop-down box. For more information on which action to
choose from, review our FAQ section
"Actions".
Salary Reason
Depending on your action selected, a Salary Reason field will
appear. Any request that modifies the salary MUST show a reason.
If a change in assignment does not affect the salary, indicate
"no salary change". This field replaces the In-Band
Exceptional Pay Request Form that is no longer needed.
General Remarks
Use for general communication with HRM and Payroll.
Requested Assignment Changes
This Portion will only show if the action selected affects the
position set-up or salary information.
Position Type
Choose appropriate option from drop-down box. Your choice
will automatically constrain the options on the following fields.
Class & Title
Choose class as listed on Position Description.
Position Number
In the case of a change in Position Number, list the
new position number here. If the Position Number does not change,
list the current Position Number.
Slot
For FTE positions only. Refer to the Position Description.
Account
Represents the 5-digit General Ledger Account number.
Entering Salary information
Effective date
Indicate the date that you would like this action to occur. Note:
HRM may modify this date to ensure compliance with HR or State
regulations.
FLSA Status
Select the FLSA status of the position, which also determines
the Pay Cycle at MUSC.
Salary and FTE%
Salaries of bi-weekly and monthly employees are consistently
managed using a universal approach: the Annualized Salary.
The Annualized Salary is the salary that an
employee would have if he/she were to work full-time
for an entire standard year.
If you are used to handling the Hourly Rate with Bi-Weekly employees,
you may want to use the following formula to verify your computations.
Because of the limited mathematical precision on the Hourly Rate,
DO NOT use this relationship to calculate the Annualized Salary
if your hourly rate is not a round number, otherwise rounding
errors may lead to salary discrepancies.
Annualized
Salary = Hourly Rate * 2080 (Bi-Weekly ONLY)
Systematic use of this Annualized Salary is one step further
in the simplification and standardization of our practices across
campus and aligns our business processes with the State of South
Carolina guidelines and regulations. Following the following procedure
will ensure correct salary set-up and exact match between the
Systems of Record of MUSC (GEAC) and State (HRIS).
- FLSA Status (Pay Cycle): enter "Bi-Weekly"
for Bi-Weekly employees and "Monthly" for Monthly
employees.
- FTE%: enter the FTE% amount. The FTE% represents
the ratio (number of base hours worked) over (number of standard
hours) for the period considered. For full-time employees, enter
100%.
- Annualized Salary: enter the Annualized Salary.
The Annualized Salary is the salary that an
employee would have if he/she were to work full-time
for an entire standard year.
- Annual Salary, Hours/Pay Period,
Hourly Rate: These fields are computed automatically
based on the Annualized Salary and FTE%
data entered They are used as a reference for the Business Managers
and cannot be directly edited.
The relationships to keep in mind are:
FTE%
= Base Hours Weekly ÷ 40
= Base Hours
Bi-Weekly ÷ 80
Annual Salary = Annualized Salary * FTE%
Annualized
Salary = Hourly Rate * 2080 (Bi-Weekly ONLY)
Funding Distribution Changes
Enter the UDAKs that make up the funding distribution. The distribution
percentages should add up to 100%. Indicate Late Justification
if required by Grants & Contracts Accounting.
Funding Approval
All approval must be obtained on all UDAKs line. The Business
Manager or P.I. must sign on this space for each UDAK they oversee.
Approval Section
Contact
Indicate name and telephone number of the person who
originated the form, date and sign.
Internal Approvals
Use this space to collect any approvals as required by
your internal/ departmental/division processes.
Submitted by
The Pear Officer submitting
the request must sign and date. No other
signature in this box.
Submission
The form needs to be printed in three copies using carbon
coated paper. Once all Funding Approvals and all necessary
Internal Approvals have been obtained, the Pear Officer of the
employees' Home Department must validate the form by signing under
"submitted by" and mail to HRM. View reports on IWR.
Once the request is approved and processed by HRM and Payroll,
an approval copy will be returned to the Pear Officer. Note that
some data might have had to be altered to ensure compliance with
HRM policies and/or State regulations. |
Pear Form