Q: To extend the encumbrance end date
on some UDAKs, and not change anything else.
A: Fund Change Only. This request
will affect the funding and will be keyed in by the Payroll Staff
Q: A Faculty employee receives a promotion,
but the salary remains the same.
A: Assignment Change. A "Faculty
Promotion" is a reclassification since the class code and
title will change. All data will show, salary and funding, to
ensure that the employee is accurately set up in all systems.
Note: In the State system, an "FTE promotion"
refers to something different: that's an action that involves
a class code change, a title change AND and change in the State
FTE Position Number.
Q: An employee in going into the TERI
program.
A: Assignment Change. Even if
the job remains the same, the conditions of employment change
and you should indicate on the Pear the projected TERI end date.
DO NOT SEND a leave payout form, since Bill
S618 did away with this payout for new TERI participants.
The employee will get their leave paid out upon resignation at
the end of the TERI period.
Q: A Bi-Weekly employee only changes
his/her number of hours worked.
A: Salary Change only. This
affects the FTE%. Note that there is no increase/decrease in salary
if this is the only parameter that changes (you can leave the
Salary Reason blank in this case). However, if you modify the
Annualized Salary, and you need to select a reason to explain
the salary increase (or decrease). You can verify in the later
case that the hourly rate will change when you change the Annualized
Salary.
Q: A Monthly employee only changes
his/her FTE%.
A: Salary Change only. This
affects the FTE%. Note that there is no increase/decrease in salary
if this is the only parameter that changes (you can leave the
Salary Reason blank in this case). However, if you modify the
Annualized Salary, you need to select a reason to explain the
salary increase (or decrease).
Q: I want to lower the FTE% of a Faculty
employee, but maintain the same annual salary. Why is it an increase?
How do I key this into UMS?
A: Salary Change only. The Annual
Salary is the product of the Annualized Salary and of the FTE%.
If FTE% decreases, then Annualized Salary must increase to maintain
the same resulting Annual Salary. The Annualized salary you need
to enter is: Annual Salary / FTE%. Because the Annualized Salary
is increased, this operation is truly an increase. The employee
earns the same amount of money for less time spent on the job.
Pear Form