The meeting was called to order by Dr. Adrian Reuben at 7:45 am on Tuesday, November 2, 1999. The October minutes were approved.

Senators present:

Basic Sciences: Dan Knapp, Harry Margolius, Philip Privitera, Jerry Webb

Clinical Sciences: Peter Carek, Denis Cope, Mark George, Leonie Gordon, Mark Lyles, Charles Kellner, Ronald Mayfield, Lyndon Key, Paul Pritchard, Adrian Reuben, Maria Lopes-Virella

Dental Medicine: Jon Rampton

Health Professions: Deborah Keil, David Ward, Andrea White, Richard Hernandez

Library & Informatics: Bobbie Carlson, Elizabeth Connor, Peggy Schachte, Jennie Ariail

Nursing: Elaine Amella
Pharmacy: Deborah Carson, Jason Cooper, Ann Spenser

Staff: Vo

Dr. Reuben made a statement to the senators that the senate should be a proactive body that identifies and addresses faculty concerns.  Each senator should make themselves known to their constituents, so as to act as a liaison between the Faculty Senate and the department personnels, producing awareness of recent development and/or issues concerning the Faculty Senate.

Dr. Reuben obtained a vote of support for the new president of the University.

Dr. Reuben discussed having another Faculty Senate retreat.  Plans are underway to hold a faculty retreat in either Feb or March. Adrian Reuben and Kim Vo will poll the faculty senators about ideal dates/ times.

Dr. Reuben asked senators to sign up for Committees (Academic, University, Governance, & Faculty).

It was suggested that at the next executive committee, officers would discuss rebalancing the responsibilities of each faculty senate committee.

University Affairs Committee:
Vice-Chair, Dan Knapp discussed the revised term of appointment document.  A subcommittee of the University Committee (Dan Knapp, Thierry Bacro, Deborah Carson and Luis Leite) met with the Deans Keafe & Early to discuss the wording of the document.  The meeting resulted in what many felt as additional protection for the faculty, because of wording suggested by the dean.
In the final sentence ñFor tenured faculty, the granting of tenure implies continuous appointment with the same term of appointmentî, the use of the word ñimpliesî versus an alternative word will be explored

Please see below in Table 1, the draft revision of the Term of Appointment Section of the Faculty Handbook.

Other Business:
Dr. Reuben discussed a recent development involving the faculty handbook as a contract for the faculty. The Board of Trustees approved the requirement of all initial contract letters to faculty to include a statement about the faculty handbook serving as a contract.  Faculty will read and sign a statement that they agree with the terms of the Faculty handbook and it is viewed as a binding contract among Faculty and Administration.

Dr. Reuben asked the faculty senate to stop debating the issue of legal counsel and to take action now.  Discussion including polling the faculty, approaching the faculty for money, and contributing an honorarium to a fund.

It was discussed that we would need to work out the details for the collections of funds, obtaining legal counsel, and exploring other institutions that had obtained legal counsel.  A motion was made to form a committee to work on these details and to establish the groundwork for obtaining legal counsel.
 

Faculty Affairs Committee: No report

University Affairs Committee: No report

Governance Committee: No report

The meeting was adjourned at 8:45 am.

The next meeting will be December 7, 1999 beginning at 7:45 am.

______________________________________________________
Table 1
Draft Revision - Term of Appointment Section of the Faculty Handbook
October 6, 1999  (Additions in bold print.)

6.1.3 Term of Appointment

Appointment of faculty members with respect to term is of three types:

    1. A twelve (12) month appointment
    2. A nine (9) month appointment
    3. Appointment for other specified periods of time
 

 Appointments are made on an annual basis: Twelve (12) month appointments
usually begin July 1st. Appointments for time periods other than twelve (12) months
span the academic year of the college of primary responsibility.  The initial letter of
appointment and/or contract and subsequent written notification of reappointment
specifying the salary, rank, term of appointment, and tenure status, is given by
the department chairman or other responsible administrative officer with the
approval of the Vice President for Academic Affairs and Provost.

 Any change in term of appointment for non-tenured faculty must be based upon
documented evidence of financial exigencies or need for curtailment or discontinuance of programs, departments, colleges or positions.  Every effort to make suitable reassignments of affected personnel will be made by the responsible administrative officers should the faculty desire to retain his or her original term of appointment.  The recommendation and rationale for faculty term of appointment changes must be written by the Dean or responsible administrative officer and submitted to the Provost for approval. Following approval by the Provost, written notice of the intention to change the term of appointment of a non-tenured faculty member shall be given, to the extent that appropriated funds are available and legislation permits, as follows:

    A. At least three (3) months prior to the expiration of the contract for faculty under his or her initial faculty appointment.

    B. At least six (6) months prior to the expiration of the contract for faculty appointed under a second-year contract.

    C. At least one (1) year prior to the expiration of the contract for faculty under a third (3rd) year or subsequent-year contract.

 For tenured faculty, the granting of tenure implies continuous appointment with the same term of appointment.