FACULTY SENATE MEETING MINUTES
Tuesday, February 5, 2002

The meeting was called to order by the Chair, Dr. Anne O. Kilpatrick at 7:45 AM on Tuesday, February 5, 2002 in Room 107 Admin./Library Building.

MEMBERSHIP ROSTER:

Thirty three of 44 senators (75%) were present.

College of Medicine, Basic Sciences:

Present were: Philippe Arnaud (Council Member), Lucille London (Alternate), Sally Self and Joan Olson
Absent were: Janice Lage and Eberhard Voit (excused absence)

College of Medicine, Clinical Sciences:

Present were: Connie Best, DeAnna Cheek, Gary Gilkerson, Barry Hainer, Subbi P. Mathur (Secretary), Narendra L. Banik, Mark Green, Dean Schuyler, Paul Gold, Susan B. Tate and Thomas Steele

Absent were: Terry O'Brien, Timothy Carter, Stanley Hoffman (Alternate), Philip Saul, Benjamin Saunders and Renan Uflacker

College of Dental Medicine:

Present were: Peter Kobes, Luis Leite (Council Member) and Carlos Salinas (Alternate)
Absent was: Stephen Malley and Elizabeth Pilcher

College of Health Professions:

Present were: Anne Kilpatrick (Chair), Janice Hundley, Gail Pashek
Absent were: Richard Hernandez (excused absence) and Andrea White

Library Sciences and Informatics:

Present were: Jennie Ariail, Mary P. Mauldin (Council Member), Joann Sullivan and Nancy McKeehan
Absent was: None

College of Nursing:

Present were: Ramita Bonadonna, Francine Margolius and Tara Hulsey
Absent was: None

College of Pharmacy:

Present were: John Bosso, Joli Cerveny, Kit Simpson (Council Member) and Katherine Chessman
Absent was: None

APPROVAL OF MINUTES:

The meeting minutes of January 8, 2002 were posted in the unapproved form on the web site and were available for review prior to meeting. The minutes for January were unanimously approved and passed. The next meeting will be held at 7:45 AM on Tuesday, March 5, 2002 in the Admin./Library Room 107.

MEETING PROCEEDINGS:

II. Policies and Reports

2. Conflict of Interest and Outside Activities Policies Report: Kathryn Meier (Chair, MUSC Conflict of Interest Resolution Committe and the former Faculty Senate member representative to the MUSC Consultancy Task Group) commented on the drafts of two major and important policies, namely: (1) Faculty Conflict of Interest Policy and (2) Faculty Outside Activities Policy developed by the Task Group and are being presented to the Faculty Senate for its approval. The members of this Task Group were: Valerie West (Chair), John Heffner, Dan Sneed, Pat Arford, Don Wiest, Kay Meier (FS), Ken Roozen, Tom McIlwain, Deborah Carson (FS), Mike Schmidt, Dan Knapp (FS) and Kathryn Magruder. The committee met for approximately one year to complete the following charges:

a. Outcomes, Faculty Activities Policy; (9.4 and 9.6 Faculty Handbook)

b. Conflict of Interest Policy: Final Draft is online.

Accomplishments of the Task Force:

1) Developed a new Faculty Activities Policy that addresses "conflict of commitment".

2) Revised and expanded the Conflict of Interest policy.

Key Features:
1) Faculty Activities Policy:
Definition of conflict of commitment
Delineation of categories of activities
Use of annual contract to define expectations
Process for approval, reporting, and dispute resolution
Flexibility for variations between colleges

2) Conflict of Interest Policy:
Broadens scope to include non-research activities
Updated description of process for reporting and review
Integrated with the Faculty Activities Policy
New procedure for annual disclosure of all activities that may present conflicts of interest/commitment*

Besides these two documents, she also reviewed the document that she uses while resolving issues of conflict of interest in her University-wide Committee. The form is appended at the end of the present Minutes.

Kathryn Meier emphasized the importance of these documents being approved by the Faculty Senate to provide guidelines for Faculty members while planning their professional activities. Anne Kilpatrick recommended that we poll the senators through email and approve/amend the documents. Subbi P. Mathur will email the senators regarding this matter.

III. Chair's Report: Anne Osborne Kilpatrick

1. Faculty Hand Book and drafts of policies have been sent to both the Faculty Legal Counsel for review during last week. Anne Kilpatrick expressed her disappointment in not hearing from either Mr. Frank Draine or Ms. Martha Upshur in spite of her efforts to reach them. She asked the Senate to help her and the Executive Committee in finding a proper replacement. Dr. Barry Hainer, in charge of the Legal Counsel Fees, made a motion allowing the Executive Committee to choose a replacement with a friendly amendment from Subbi Mathur that we shall first make every attempt to make sure that both legal counsel will fulfil their duties with the speed that we require. The motion, with the friendly amendment, was unanimously approved. We have so far collected $ 9,675 in our Legal Counsel Account. An important post-meeting update: Anne Kilpatrick was able to contact Mr. Draine and Ms. Upshur later that day.

2. MUSC Hearing Committee, appointment of new members. The following senators have been recommended to the Provost to be members of the MUSC Hearing Committee: Subbi Mathur: College of Medicine ; Andrea White: College of Health Professions; Francine Margolius: College of Nursing; Richard Albenesius: College of Dental Medicine; Deborah Carson: College of Pharmacy; and, Mary Mauldin: Library Sciences

3. New charges to the Committees: Anne Kilpatrick has asked the University Affairs committee (Mary Mauldin appointed as the Chair) to work on Continuity and communication. Note: Faculty Affairs and Academic Affairs committees received charges at the January meeting

4. Status of Arts and Digital Imaging Report and Post tenure review document: The Arts and Digital Imaging Review Report (Chair: Carlos Salinas; Senate members Subbi Mathur and Janice Hundley) was approved by the Deans' Council and the Deans' Council recommended that the Arts and Digital Imaging Department be placed as an Academic support department under the purview of the Provost and that a task force be appointed to further review the recommendations presented by the Senate that can be found in the January meeting Minutes. Carlos Salinas and Subbi Mathur will serve on this task force to help the process.

The Post tenure review document was unanimously approved by the President's Council during its January 23 meeting. Philip Privitera (Chair) and Subbi P. Mathur (member, Post-tenure review committee; Jerry Webb the other committee member was unable to attend the meeting) were present at the Council meeting as the members of the Committee that worked on this important document.The document is now sent to the Board of Trustees for its approval before becoming part of the Faculty Hand Book. The revised document provides recourse for faculty who are not performing up to the expected level of satisfaction by placing the responsibility of providing a supportive environment for the tenured faculty on the Chair and the College. The important revision is that the tenured faculty members who score above satisfactory in their post-tenure review will receive a raise in base pay, supported by the Provost's office in the first year and continued by the Department or College.

5. Deferred Compensation and Life Insurance Policies (457K): Around 128 MUSC Faculty members own these policies that have both the deferred compensation and life insurance components.After the disallowance of these combined Policies as tax deferred compensation programs by the Internal Revenue Service, the Medical University of South Carolina has decided that it will not do payroll deductions for investing in these policies. Anne Kilpatrick and Francine Margolius met with John Sutusky and Susan Haskill to discuss the plight of the 128 faculty members who will be encumbered by this change of policy. They were told that these faculty members should call Mr. Sandy Sanders (authorized by the MUSC to deal with this matter) of the American Pensions Inc at 884-3912. Anne Kilpatrick urged all the Senators to email their electorate unit to advise them regarding this grave matter.

IV. Financial Report by Dr. Jerry Reves, Dean, College of Medicine: Dr. Reves presented a brief synopsis of the financial challenges facing him as the Dean of the College of Medicine. In 1998, the College of Medicine had a net balance of 30 million dollars that was reduced to 15 million dollars in the next year and by the year 2001 was down to 0.1 million (See the Table below)

MUSC COLLEGE OF MEDICINE FINANCIAL HISTORY

Now, the College of Medicine is in the red. Where did all this money go?

RESOURCE INVESTMENTS
o Increased quality and size of faculty and Departments
o Creation and support of interdisciplinary programs
o Renovation of clinical and research space to attract

ROOT OF THE PROBLEMS

Proposed Solution:

Dr. Reves pleaded that we seek solutions and not scapegoats and that this is the time of resolve not panic. He projects that using these prudent steps, we shall overcome this financial hardship by the end of 2003.

Questions from the floor focused mainly on the flaws of financial policies in the various departments and colleges. Dr. Reves agreed that there must be an uniformity in financial policies through the whole University. The senators thanked Dr. Reves for addressing the Faculty Senate on this important matter.

III. ADJOURNMENT
Next meeting: 7:45 AM, Tuesday, March 5, 2002, Administration/Library Building Room 107.

Committee and Job Assignments (To refresh our memories!)

Governance Committee: Francine R. Margolius (Chair), Subbi P. Mathur, Nancy McKeehan, Janice Hundley, Joli Cerveny, Betsy Pilcher, Gail Pashek and Eberhard Voit

Faculty Affairs Committee: Subbi P. Mathur (Chair), Philippe Arnaud, Dean Schuyler, Ramita Bonadonna, John Malley, Katherine Chessman, Peter Kobes, Joann Sullivan, Janice Lage, Richard Hernandez and Timothy Carter

Academic Affairs Committee: Philippe Arnaud (Chair), Barry Hainer, Paul Gold, Jennie Ariail, DeAnna Cheek, Joan Olson, Tara Hulsey, Gary Gilkeson and John Bosso

University Affairs Committee: Mary Mauldin (Chair), Kit Simpson, Sally Self, Terry OÕBrien, Janice Hundley, Luis Leite, Benjamin Saunders, Connie Best and Janice Lage

Faculty Senate Retreat Coordinator: Subbi P. Mathur

Webmaster: Mary P. Mauldin

Respectfully Submitted by:

Subbi P. Mathur

Secretary to the Faculty Senate

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Appendix:

OUTSIDE ACTIVITIES DISCLOSURE FORM

(Used by the MUSC conflict of Interest Resolution Committee,

Chaired by Kathryn Meier, Ph.D.)

The purpose of this form is to disclose outside professional activities that could potentially result in conflicts of interest or commitment. This disclosure is intended to be proactive and will not necessarily require further action. The form is to be signed by your departmental Chair, then submitted to the Academic Compliance Office. If you are a Chair or Division Chief, the form is to be signed by your Dean. Chairs and Deans have the option to forward the submitted information to the MUSC Conflict of Interest Resolution committee, and/or to the Associate Provost for Research, for further review. In all cases, the disclosure will be handled confidentially. Use a separate page for each activity; append pages as needed. Thank you for your participation.

1) Are you involved in an activity that utilizes your professional expertise, but is conducted outside the university?
____yes____no

If the answer is "yes":

a) please describe the nature of the outside professional activity (e.g., consulting, educational activity, clinical activity, etc.).

b) Provide the name of the sponsoring agency, organization, or entity.

c) Describe the extent of your commitment (i.e., number of hours per year when duties are performed, etc.).

d) Indicate whether you take annual leave when engaging in this activity.

2) Do you receive financial compensation for the activity described above?
____yes____no

If the answer is "yes":

a) If you receive monetary remuneration, indicate the nature and approximate annual amount (e.g., cash, travel expenses, lodging, entertainment, gifts, stock options, etc.).

b) If you own equity in the sponsoring entity, indicate the percent equity or monetary value of your interest.

3) Are the proceeds handled through an MUSC practice plan, or is a percentage of the proceeds provided to your academic/clinical unit at MUSC?

____yes____no

If the answer is "yes":

a) Briefly describe the arrangement with your MUSC unit.

4) Does a family member (spouse, children, parents, grandparents) or a person under your supervision (faculty, staff, or student) serve as an employee for, or have a financial interest in, the sponsoring entity?

____yes____no

If so the answer is "yes":

a) Briefly describe the relationship between yourself and the individual involved.

5) Are you involved as a principal investigator (or participant) on a research project funded by the sponsor?
____yes____no

If the answer is "yes":

a) Provide the title and dates of the project.

If the answer is "no":

a) Indicate whether you anticipate such involvement in the future.

6) If any of the situations described above pose a potential conflict of interest or commitment, propose a plan that would resolve or manage the conflict. Although this plan can be brief, attach additional pages as necessary.

___________________ Signature of Faculty Member ___________ Date

___________________ Name (typed)

I have received the attached Outside Activities Disclosure Form. I acknowledge the validity of the information provided, to the best of my knowledge.

___________________ Signature of Supervising Administrator __________ Date

___________________ Name (typed)

Additional information:
The completed form is to be submitted to the Academic Compliance Office. Use the area below, as necessary, to indicate that this form has been forwarded to an additional administrator (e.g., Vice Provost for Research) or administrative committee (e.g., Conflict of Interest Resolution Committee).

Submitted to:

____________________ Committee/Administrator name ___________ Date

Submitted by:

___________________________ Signature _____________ Date

___________________________ Name (typed)