Employment

Your Kronos password is reset annually. If you forget your password and need it reset, please contact OCIS at 792-9700 or Sally Bridges in the Payroll office.

You may enter in your times worked in and out for each day.

Make sure you indicate AM or PM under each time logged in.

If you work multiple shifts within a day, click the arrow (add row) to add a row to that day.

Click the save button to save all time entries entered.

You must use a computer that is within the MUSC network (on campus) to access Kronos.

You can only use a computer off campus if you have PPP access.

For information on PPP access, please visit: www.musc.edu/ocis/ppp

Timesheet submission:

Click on Reports button. Select the range for the pay period.

Click on the View Report button.

Print out the report.
Sign the report.

Have your supervisor sign the report. Fax the report to 792-2060 by Monday after pay period by 10:00 am.

For example, if the pay period is Sunday, January 1, 2007 through Saturday, January 14, 2007, you would turn in the report by Monday, January 16, 2007 at 10:00am.

It is the student’s responsibility to submit their time worked.

If you forget to submit your time worked by the deadline, this may cause a delay in your pay.
If you are late submitting your time worked, this may also cause a delay in your pay.

If you have a late or omitted submission, please contact the Office of Financial Aid Services for further instructions.

Payroll deadlines may vary due to holidays and inclement weather conditions. If changes occur, students and supervisors will be notified via email.

Time Worked:

Students may only submit time actually worked on the job. Break times and meal times cannot be included on the timesheet. See MUSC HRM policy 9 for more info. Falsification of time worked is subject to disciplinary actions outlined in MUSC HRM policy 45. To view these policies visit:
www.musc.edu/hrm

Getting Paid:

Direct Deposit forms are available in your employee packet.
All FWS students must participate in Direct Deposit. Please note: This is not the same as Direct Deposit of your financial aid refund checks.

Check stubs are available online at:

www.musc.edu/hrm/myrecords

Change of address:

All FWS students must change their address with Human resources. Changing your address with Enrollment Services will not change it with Human Resources. Your w-2 forms are sent to the address on file with Human Resources. Emails are sent to employees from the Payroll Office with the option of receiving Electronic W-2 forms.

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